Privacy Policy

Scout OS, Inc.

We are Scout OS, offering developer-focused ai-integration solutions. This Privacy Policy explains how Scout (“Scout”, “Company”, “we”, “us” or “our”) collects, uses, discloses, and otherwise processes personal information (as defined below) in connection with our websites accessible via Scout, the Webapp, the chatbot function and the related content, platform, services, products, integrations and other functionality offered on or through our services (collectively, the “Services”). It does not address our privacy practices relating to Scout job applicants, employees and other personnel.

Scout is the controller of the personal information we hold about you in connection with your use of the Services. This means that we determine and are responsible for how your personal information is used.

I. What is Personal Information?

When we use the term “personal information” in this Privacy Policy, we mean any data or information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular natural person or household or any other data or information that constitutes “personal data”, “personal information,” or “personally identifiable information.”

II. Our Collection and Use of Personal Information

We collect personal information in a variety of ways. For example, you may provide us your personal information when you register for an account or contact us. We may link or combine your activities and information collected from you on our websites and chatbot integrations with information we collect automatically.

1) Personal Information Collected from You. We may collect the following categories personal information submitted to us by individuals through the Services:

(a) Contact Information, including first and last name, business email address, business postal address, employer, job title, your area of responsibility, company name, phone number, your country or region and communication preferences. We use this information to fulfill your request or transaction, to communicate with you directly and to enhance the services we offer to our users and to manage and grow our organization.

(b) Account Information, including business email address, user ID and password. We use this information to provide access to our Webapp and administer your account, provide you with the relevant service and information, for customer support purposes and to diagnose or fix technology problems and to maintain the safety, security and integrity of our property and Services, technology assets and business.

(c) Payment Information. If you sign up for one of our Services requiring payment, we collect the information provided in connection with such payment. Please note that we use third party payment processor Stripe to process credit card payments made to us. As such, we do not retain any personally identifiable financial information in connection with credit card payments, such as credit card numbers. Rather, all such information is provided directly by you to our third-party processor. The payment processor’s use of your personal information is governed by their Privacy Policy. To view Stripe’s privacy policy, please click here.

(d) Inquiry and Communications Information, including information provided in custom messages sent through our online forms or to our email address, such as to request a demo or submit a testimonial. We use this information to investigate and respond to your inquiries, and to communicate with you, to enhance the services we offer to our users and to manage and grow our organization.

(e) Information Collected Through the Use of the Service, including any files, documents, videos, images, data, or information you choose to upload or transmit through your communications with us or your use of the Services (collectively, “User Content”). This includes any information in connection with our chatbot as the type of integration channel (e.g., Slack or Discord) along with any questions you submit and answers you receive as well as feedback you submit. Please note that we, and our third-party service providers, may monitor, record, and store User Content and any information contained in User Content, including personal information you may have included. We use the User Content to provide you with the Service, to improve and develop our Services and to prepare aggregated and detailed analytics for our customers.

(f) Feedback Information. We may also collect feedback and ratings you provide relating to our services or products. We use this information to communicate with you, to conduct market research, inform our marketing and advertising activities and improve and grow our business.

(g) Business Representative Contact Information. If you are a business representative, we collect your information in connection with the performance of the agreement or potential agreement with us. This information may include your first name, last name, company contact information (e.g., email, phone, address), job title, and any other information related to the performance of the agreement with us.

2) Personal Information Automatically Collected. As is true of many digital properties, we and our third-party partners may automatically collect certain information from or in connection with your device when visiting or interacting with our Services, such data includes:

(a) Log Data, including internet protocol (IP) address, operating system, device type and version, browser type and version, browser id, the URL entered and the referring page/campaign, date/time of visit, other user agent string data, the time spent on our Services, and any errors that may occur during the visit to our Services.

(b) Analytics Data, including the electronic path you take to our Services, through our Services and when exiting our Services, UTM source, as well as your usage and activity on our Services, such as the time zone, activity information (first and last active date and time), usage history (flows created, campaigns scheduled, emails opened, total log-ins) as well as the pages, links, objects, products and benefits you view, click or otherwise interact with. We may also analyze the interaction between you and your customer using our Services.

(c) Location Data, such as general geographic location that we or our third-party providers may derive from your IP address.

We and our third-party providers may use (i) cookies or small data files that are stored on an individual’s computer and (ii) other, related technologies, such as web beacons, pixels, embedded scripts, location-identifying technologies and logging technologies (collectively, “cookies”) to automatically collect this personal information. We may also use this information to distinguish you from other users of our Services. This helps us monitor and analyze how you use and interact with our Services. It also helps us and our partners to determine products and services that may be of interest to you. For more information about these practices and your choices regarding cookies, please see the Control Over Your Information section.

3) Personal Information from Third Parties. We also obtain personal information from third parties; which we often combine with personal information we collect either automatically or directly from an individual. We may receive the same categories of personal information as described above from the following third parties:

(a) Social Media: When an individual interacts with our Services through various social media networks, such as when someone “Likes” us on Facebook or follows us or shares our content on Google, Twitter, or other social networks, we may receive some information about individuals that they permit the social network to share with third parties. The data we receive is dependent upon an individual’s privacy settings with the social network, and may include your profile information, profile picture, gender, username, user ID associated with your social media account, age range, language, country, and any other information you permit the social network to share with third parties. Individuals should always review and, if necessary, adjust their privacy settings on third-party websites and social media networks and services before sharing information and/or linking or connecting them to other services. We use this information to operate, maintain, and provide to you the features and functionality of the Service, as well as improve our products.

(b) Service Providers: Our service providers that perform services solely on our behalf, such as marketing providers, collect personal information and often share some or all of this information with us. The information may include contact information, demographic information, payment information, information about your communications and related activities, and information about your orders. We may use this information to administer and facilitate our services, your orders, and our marketing activities.

(c) Information We Receive from Authentication Services You Connect to our Service: Some parts of our Service may allow you to login through a third party social network or authentication service such as Facebook or Google. These services will authenticate your identity and provide you the option to share certain personal information with us, which could include your name, email address, and information on log-in date and time. The data we receive is dependent on that third party’s policies and your privacy settings on that third-party site. We use this information to grant access to our Webapp. We may also send you service-related emails or messages (e.g., account verification, purchase confirmation, customer support, changes, or updates to features of the Site, technical and security notices).

4) Additional Limits on Use of Your Google Information. Our Service uses certain Google services, such as the reCAPTCHA Enterprise API. You can connect your Gmail account using OAuth authentication, a secure mechanism to give Scout access to your Google account data without letting it know your password. Notwithstanding anything else in this Privacy Policy to the contrary, if you provide Scout access to your Google data, Scout’s use of that Google data will be subject to the following additional restrictions:

(a) The Services will only use access to read, write, modify, or control email messages, metadata, headers, and settings to provide a web email client that allows users to compose, send, read, and process emails.

(b) The Services will not transfer this data to others unless doing so is necessary (i) to provide and improve the features of the Services we provide to you, (ii) to comply with applicable law, or (iii) as part of a merger, acquisition, or sale of assets.

(c) We will not use or share this data for serving advertising, including retargeting, personalized, or interest-based advertising.

(d) We will not allow humans to read this data unless:

(i) we have your affirmative agreement for specific messages,

(ii) doing so is necessary for security purposes (such as investigating a bug or abuse),

(iii) it is necessary to comply with applicable law,

(iv) the data has been aggregated and anonymized and is used only for our own internal operations purposes.

Our Service’s use of information received, and the Service’s transfer of information to any other app, from Google APIs will adhere to Google’s Limited Use Requirements.

5) Additional Uses of Personal Information. We may use personal information we collect to:

(a) Fulfill or meet the reason the information was provided, such as to fulfill our contractual obligations, to deliver the Services you have requested and to process transactions, including providing you an online product demonstration;

(b) Manage our organization and its day-to-day operations;

(d) Request individuals to complete surveys about our organization, organizations we partner with, and Services;

(e) For marketing and updates on products or services we think that you may be interested in (where applicable, we may send you marketing messages if you have given us your consent to do so or where we have relied on the soft opt-in rule);

(f) Administer, improve and personalize our Services, including by recognizing an individual and remembering their information when they return to our Services;

(g) Process payment for our Services;

(h) Facilitate customer benefits and services, including customer support through our command center services;

(i) Identify and analyze how individuals use our Services;

(j) Conduct research and analytics on our customer and user base and our Services;

(k) Improve and customize our Services to address the needs and interests of our user base and other individuals we interact with;

(l) Test, enhance, update and monitor the Services, or diagnose or fix technology problems;

(m) Help maintain the safety, security and integrity of our property and Services, technology assets and business;

(n) To enforce our Terms of Use, to resolve disputes, to carry out our obligations and enforce our rights, and to protect our business interests and the interests and rights of third parties;

(o) Prevent, investigate or provide notice of fraud or unlawful or criminal activity;

(p) Comply with contractual and legal obligations and requirements;

(q) To fulfill any other purpose for which you provide personal information; and

(r) For any other lawful purpose, or other purpose that you consent to.

III. Data Retention Policy

We retain personal information for periods necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable law. The retention periods for different categories of personal information are as follows:

Contact Information: Retained during your use of our Services and for a reasonable period thereafter to maintain records and comply with legal obligations.

Account Information: Maintained while your account is active and for a reasonable time after deactivation to meet legal and operational requirements.

Payment Information: Processed by our third-party payment processor, Stripe. We do not store your financial information. Stripe's retention practices are governed by their privacy policy.

Inquiry and Communications Information: Kept as long as necessary to address and resolve inquiries and for a reasonable period thereafter to improve our Services and for training purposes.

Information Collected Through the Use of the Service (User Content): Stored during your use of our Services and for a reasonable time thereafter to fulfill the purposes outlined in this Privacy Policy.

Feedback Information: Retained as long as necessary to assist in improving our Services and for a reasonable period thereafter.

Business Representative Contact Information: Maintained during the business relationship and for a reasonable period thereafter as required by law or our legitimate business interests.

You may request the deletion of your personal information at any time, subject to our legal and operational obligations. To initiate a deletion request, please contact us at info@scoutos.com.

IV. Our Disclosure of Personal Information

We may also share, transmit, disclose, grant access to, make available, and provide personal information with and to third parties, as follows:

(a) Your Employer / Company: If you interact with our Services through your employer or company, we may disclose your information to your employer or company, including another representative of your employer or company.

(b) Marketing Providers: We coordinate and share personal information with our marketing providers in order to communicate with individuals about the Services we make available.

(c) Other Service Providers: In addition to the third parties identified above, we engage other third-party service providers that perform business or operational services for us or on our behalf, such as the provision of chatbot and ai functionalities, website hosting, infrastructure provisioning, IT services, analytics services, employment application-related services, payment processing services, and administrative services.

(d) Ad Networks and Advertising Partners: We work with third-party ad networks and advertising partners to deliver advertising and personalized content on our Services, on other websites and services, and across other devices. These parties may collect information directly from a browser or device when an individual visits our Services through cookies or other data collection technologies. This information is used to provide and inform targeted advertising, as well as to provide advertising-related services such as reporting, attribution, analytics and market research. Please see the Third-Party Data Collection and Online Advertising section.

(e) Business Partners: From time to time, we may share personal data with our business partners or we may allow our business partners to collect your personal information. Our business partners will use your information for their own business and commercial purposes, including to send you any information about their products or services that we believe will be of interest to you.

(f) Business Transaction or Reorganization: We may take part in or be involved with a corporate business transaction, such as a merger, acquisition, joint venture, or financing or sale of company assets. We may disclose personal information to a third party during negotiation of, in connection with or as an asset in such a corporate business transaction. Personal information may also be disclosed in the event of insolvency, bankruptcy or receivership.

(g) Legal Obligations and Rights: We may disclose personal information to third parties, such as legal advisors and law enforcement:

(i) in connection with the establishment, exercise, or defense of legal claims;

(ii) to comply with laws or to respond to lawful requests and legal process;

(iii) to protect our rights and property and the rights and property of others, including to enforce our agreements and policies;

(iv) to detect, suppress, or prevent fraud;

(v) to protect the health and safety of us and others; or

as otherwise required by applicable law.

(h) With Your Consent or At Your Direction: We may disclose personal information about an individual to certain other third parties or publicly with their consent or at their direction. For example, with an individual’s consent or direction we may post their testimonial on our Sites or Service-related publications.

V. Third-Party Data Collection and Online Advertising

We may participate in interest-based advertising and use third party advertising companies to serve you targeted advertisements based on your browsing history. We permit third party online advertising networks, social media companies and other third-party services, to collect information about your use of our online services over time so that they may play or display ads on our Services, on other websites or services you may use, and on other devices you may use. Typically, though not always, the information used for interest-based advertising is collected through tracking technologies, such as cookies, web beacons, embedded scripts, location-identifying technologies, and similar technology, which recognize the device you are using and collect information, including click stream information, browser type, time and date you visited the Sites, AdID, and other similar information. If permitted by your device settings, they may also collect location data through GPS, Wi-Fi or other methods. We may share a common account identifier (such as a hashed email address or user ID) with our third-party advertising partners to help identify you across devices. We and our third-party partners use this information to make the advertisements you see online more relevant to your interests, as well as to provide advertising-related services such as reporting, attribution, analytics and market research. Please see Online Ads of the Control Over Your Information section below, to learn how you can opt out of interest-based advertising.

We may engage in the following:

(a) Social Media Platforms. We may display targeted advertising to you through social media platforms, such as Facebook, Twitter, Instagram, LinkedIn, and other social media forums. These companies have interest-based advertising programs that allow us to direct advertisements to users who have shown interest in our services while those users are on the social media platform, or to groups of other users who share similar traits, such as likely commercial interests and demographics. We may share a unique identifier, such as a user ID or hashed email address, with these platform providers or they may collect information from our website visitors through a first-party pixel, in order to direct targeted advertising to you or to a custom audience on the social media platform. These advertisements are governed by the privacy policies of those social media companies that provide them. If you do not want to receive targeted ads on your social networks, you may be able to adjust your advertising preferences through your settings on those networks.

(b) Third Party Partners. We work with a variety of third-party partners to provide advertising services. For example, we use Google Analytics to recognize you and link the devices you use when you visit our Services on your browser or mobile device, log in to your account on our Services, or otherwise engage with us. We share a unique identifier, like a user ID or hashed email address, with Google to facilitate the service. Google Analytics allows us to better understand how our users interact with our Services and to tailor our advertisements and content to you. For information on how Google Analytics collects and processes data, as well as how you can control information sent to Google, review Google’s website, “How Google uses data when you use our partners’ sites or apps” located at www.google.com/policies/privacy/partners/. You can learn about Google Analytics’ currently available opt-outs, including the Google Analytics Browser Ad-On.

(c) We may also utilize certain forms of display advertising and other advanced features through Google Analytics. These features enable us to use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick advertising cookie) or other third-party cookies together to inform, optimize, and display ads based on your past visits to the Services. You may control your advertising preferences or opt-out of certain Google advertising products by visiting the Google Ads Preferences Manager, currently available at https://google.com/ads/preferences, or by visiting NAI’s online resources at http://www.networkadvertising.org/choices.]

For more information about these practices and your choices regarding cookies, please see the Control Over Your Information section below.

VI. Control Over Your Information

You may control your information in the following ways:

(a) Email Communications Preferences. You can stop receiving promotional email communications from us by clicking on the “unsubscribe” link provided in such communications. You may not opt-out of service-related communications (e.g., account verification, transactional communications, changes/updates to features of the Services, technical and security notices).

(b) Modifying or Deleting Your Information. If you have any questions about reviewing, modifying, or deleting your information, you can contact us directly at info@scoutos.com. We may not be able to modify or delete your information in all circumstances.

(c) Cookies: For information about our and our third-party partners’ use of cookies and related technologies to collect information automatically, and any choices you may have in relation to cookies, please see the Personal Information Automatically Collected section above.

(d) Online Ads: To learn more about interest-based advertising and how you may be able to opt-out of some of this advertising, you may wish to visit the Digital Advertising Alliance’s (DAA) resources and/or the Network Advertising Initiative’s (NAI) online resources, at www.aboutads.info/choices or http://www.networkadvertising.org/choices/. You may also be able to limit interest-based advertising through the settings menu on your mobile device by selecting “limit ad tracking” (iOS) or “opt-out of interest-based ads” (Android). You may also be able to opt-out of some — but not all — interest-based advertising served by mobile ad networks by visiting AppChoices and downloading the mobile AppChoices app.

(e) Please note that when you opt out of receiving interest-based advertisements, this does not mean you will no longer see advertisements from us or on our online services. It means that the online ads that you do see from DAA program participants should not be based on your interests. We are not responsible for the effectiveness of, or compliance with, any third-parties’ opt-out options or programs or the accuracy of their statements regarding their programs. In addition, third parties may still use cookies to collect information about your use of our online services, including for analytics and fraud prevention as well as any other purpose permitted under the DAA’s Principles.

VII. Children’s Personal Information

Our Services are not directed to, and we do not intend to, or knowingly, collect or solicit personal information from children under the age of 13. If an individual is under the age of 16, they should not use our Services or otherwise provide us with any personal information either directly or by other means. If a child under the age of 13 has provided personal information to us, we encourage the child’s parent or guardian to contact us to request that we remove the personal information from our systems. If we learn that any personal information we collect has been provided by a child under the age of 13, we will promptly delete that personal information.

VIII. Links to Third-Party Websites or Services

Our Services may include links to third-party websites, plug-ins and applications. Except where we post, link to or expressly adopt or refer to this Privacy Policy, this Privacy Policy does not apply to, and we are not responsible for, any personal information practices of third-party websites and online services or the practices of other third parties. To learn about the personal information practices of third parties, please visit their respective Privacy Policies.

IX. State-Specific Disclosures

Nevada: If you are a resident of the State of Nevada, Chapter 603A of the Nevada Revised Statutes permits a Nevada resident to opt out of future sales of certain covered information that a website operator has collected or will collect about the resident. Although we do not currently sell covered information, please contact us at info@scoutos.com with the subject line “Nevada Opt Out Request” to submit such a request.

X. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes to this Privacy Policy, we will change the date at the beginning of this Privacy Policy. If we make material changes to this Privacy Policy, we will notify individuals, by prominent posting on our Services, or through other appropriate communication channels. All changes shall be effective from the date of publication unless otherwise provided.

XI. Contact Us

If you have any questions or requests in connection with this Privacy Policy or other privacy-related matters, please send an email to info@scoutos.com